Following the cancellation and postponement of courses organised by the Companies Commission of Malaysia (SSM), professional bodies and other training providers due to the Covid-19 outbreak in Malaysia, SSM hereby extends the period for company secretaries to comply with the 20 CPE requirements for the renewal of practicing certificates (PC) under Section 241 of the Companies Act 2016 (CA 2016) based on the following conditions:
(a) Company secretaries are still required to comply with the CPE requirements set out in paragraphs 34 and 35 of the Guidelines Relating To Practising Certificate For Secretaries Under Section 241 Of The Companies Act 2016;
However, company secretaries are given an extension of time until the next renewal of the PC to collect the remaining CPE points that were not collected during the first renewal of the PC;
Guides / Example:
CPE points required for the first renewal of PC
3 years (from 15 March 2020 until 14 March 2023)
Therefore, the secretary must accumulate 72 CPE points during the validity period of 3 years.
= 60 CPE points + remaining 12 CPE points
= 72 CPE points
(b) This extension of time shall only be applicable to practicing certificates which expire between 14 March 2020 and 31 December 2020;
(c) The extension of time to collect 20 CPE points is granted only for the first renewal of the PC; and
(d) Failure to collect the remaining CPE points will result in the second application for the renewal of the PC to be rejected.
In accordance with the extension approval, the validity period of the renewed PC shall be continuous from the first PC if the renewal application via the e-secretary system is approved.
SSM is currently in the midst of enhancing the system for the renewal application of practicing certificate with regards to the extension of time given. An announcement will be made in the SSM website once the system is available.
The Companies Commision Of Malaysia (SSM) would like to refer to several news reports and comments in social media about the status of Bantuan Prihatin Nasional (BPN) application related to SSM.
In line with the government’s efforts to curb the spread of the Covid-19 pandemic, SSM’s counter operations will open to public every working day beginning 13 May 2020, through appointments.
Only customers with prior appointments will be allowed to perform transactions at SSM counters throughout the country. To make the appointment, customers need to fill in the Appointment Form available at SSM’s official portal, www.ssm.com.my.
Apart from the appointment method, SSM has also introduced alternative methods for customers to submit statutory documents of company via drive through or dropbox and registered post. Customers have to print and fill in the Sender’s Information Form and attach it with the relevant documents for this alternative method.
Customers can refer to the FAQs for detailed information on the details of the online appointment and the alternative methods to submit statutory documents in SSM’s official portal, www.ssm.com.my.
For further enquiries, please email to email@example.com.
Thank you.11 May 2020
Dear valued customer,
Following the temporary closure of SSM counters during the
Movement Control Order
(MCO) and cancellation of courses organised by SSM, professional and regulatory bodies as well as other training providers due to the
Covid-19 outbreak in Malaysia, SSM hereby agrees to extend the time period for Licenced Secretaries
(LS) to apply for renewal of company secretary's licence based on the following categories and conditions:
Insufficient 20 CPE points
= 60 CPE - 40 CPE
= 20 CPE points
accumulate 80 CPE points during the validity period of three (3) years
= 60 CPE + remaining 20 CPE
= 80 CPE points
In accordance with the extension approval, LS are still qualified to act as a company secretary until the licence is renewed.
For any enquiries, please send your email to the SSM Contact Centre at
21 April 2020
Beginning April 29, 2020, the MyCoID user account activation can be done without having to be physically present at the counter during the Movement Control Order (MCO) period. Users can activate their accounts via firstname.lastname@example.org. For further enquiries, kindly email SSM Contact Centre at email@example.com
29 April 2020
We are pleased to inform that the Customer Contact Centre will be reactivated with effect from 13 April 2020 in line with the reactivation of various other SSM online services.
We are pleased to inform that the registration of charge under Section 352, 354, 356 and 361, Companies Act 2016 through the MyCoID System is available from 14 April 2020.
We are pleased to announce that new applications for a practicing certificate to act as a company secretary under Section 241 of the Companies Act 2016 can be made via e-Secretary system with effect from 13 April 2020.
We are pleased to inform that the Companies Commission of Malaysia (SSM) will fully reactivate the corporate information supply service beginning 13 April 2020 via https://www.mydata-ssm.com.my (MyData-SSM) and https://www.ssm-einfo.my (SSM e-Info).
Please be informed that, SSM has activated the MyLLP system through https://www.myllp.com.my/ beginning 14 April 2020. The transactions to be operationalised are:
Companies with an Annual Return dated 31 December 2019 and/or Financial Statements for the financial year ending 30 June 2019, are required to lodge such Annual Return and/or Financial Statements by or before 6 February 2020. Such lodgement can be done via the MBRS Portal or over the counter at any of SSM’s offices nationwide.
We are pleased to inform that the portal for the supply of corporate information to Ministries, Departments and Federal Government Agencies (KJAKP) will be reactivated with limited access beginning 14 April 2020. Existing users will be able to use the portal as usual.
To help ease the burden on the corporate communities as a result of the Covid-19 pandemic, the YB Minister of Domestic Trade and Consumer Affairs has issued a directive dated 21 April 2020 pursuant to section 466(1)(a) of the Companies Act 2016 (Act 777) (CA 2016) that the amount of indebtedness of a company is an amount exceeding RM50,000. The order is effective from 23 April 2020 to 31 December 2020.
In addition, the YB Minister has also issued an order pursuant to section 466(1)(a) of the CA 2016 where a company is exempted from responding to any notice of demand within the period of 21 days after the service of the notice of demand on the company. The company is given up to a period of six (6) months instead after the service of the notice of demand on the company to respond to the notice of demand. Failure of the company to respond within that period allows the creditor to file a petition for winding up of the company. This order is effective from 23 April 2020 until 31 December 2020.
The directive and order are in line with the announcement made on 10 April 2020 regarding the initiative of the Companies Commission of Malaysia (SSM) to assist companies impacted by the implementation of the Movement Control Order (MCO) which causes companies that are facing cash flow problems to resolve their accrued business debts.
The directive and order as well as the frequently asked questions can be accessed on SSM's website at www.ssm.com.my.
For any enquiries, please send your email to SSM Contact Centre at firstname.lastname@example.org.
24 April 2020.