e-Secretary

A. About e-Secretary

What is e-Secretary?

e-Secretary is an online application provided by SSM for registration to act as a secretary which is a requirement under section 241 of the Companies Act 2016.

Upon approval of the application, practising certificate will be issued by SSM and the particulars of the approved applicant will be entered in the Register of Secretaries.
The application is accessible via https://esecretary.ssm.com.my/ for 24 hours a day and 7 days a week.

Who can apply for practicing certificate via e-Secretary?

Services offered in e-Secretary

Application for registration to act as a secretary / Application for practicing certificate of secretary;
Application for renewal of practicing certificate of secretary;
Change particular of secretary; and

Residential address
Contact information (Phone No., Mobile No., or E-mail Address)
Company secretary office information

Change qualification of secretary.

Other services:

To check status of the application;
To answer and reply the queries that have been issued by SSM; and
To download the Practising Certificate of Secretary after the application is approved.

Application fees

Item	Description	RM
1.	Application of practicing certificate for a period of 1 year	100.00
2.	Application for renewal of practicing certificate:
	a) One year	100.00
	b) Two years	200.00
	c) Three years	300.00

Mode of payment

Credit card and FPX (Financial Process Exchange - Online banking)

Important Notes

Please avoid copy and paste any information that required to be key in in the system.
Application for renewal of Practicing Certificate (PC) shall be made not less than 30 days before the expiry date of PC.
CPE points for renewal of practicing certificate (PC) must be collected during the validity period of PC.

B. e-Secretary Library

Regulation / Guideline / Form

Frequently Ask Questions (FAQs)

User Manual

Announcement

Date	Description
26/6/2024	i) Note of Advice Relating to Lodgement of BO Information During the Extended Time Frame Under PD 9/2024 ii) Practice Directive No. 9/2024 : Lodgement Of Beneficial Ownership Information Under The Companies Act 2016 Through E-Bos
30/08/2021	SSM Announcement on The Approval of Company Secretarial Firm To Operate Under Phase 1 And 2 Of The National Recovery Plan
10/12/2020	Updates On Continuing Professional Education (CPE) Requirements For Renewal Of Company Secretary’s License (LS)
10/12/2020	Updates On Continuing Professional Education (CPE) Requirements For Renewal Of Practicing Certificate Of Secretary (PC)
08/09/2020	Recognition Of Additional CPE Points From Online Training For Renewal Of Practising Certificate Of Secretary And Company Secretary’s License
18/06/2020	Recognition Of CPE Points From Online Training For Renewal Of Practising Certificate Of Secretary And Company Secretary’s License
21/03/2020	Extension Of Time For Renewal Of Practising Certificate To Act As Secretary Under Section 241 of the Companies Act 2016
07/11/2019	Due date for Application for Registration to Act as a Secretary under Section 241 of the Companies act 2016
04/10/2019	SSM Announcement Regarding Company Secretaries Registration And Renewal Of Practising Certificate Under Section 241 Companies Act 2016
15/03/2019	SSM Announcement On The Enforcement Of Section 241 Of The Companies Act 2016

Articles

Date	Title
28/02/2023	Regulatory & Compliance Updates: Audit Exemption Review
11/10/2021	Climate Change: Weathering the Storm for Businesses
23/10/2019	Introduction To Disclosure Of Beneficial Ownership In Companies

C. Help Desk

For further enquiries on the application and system, kindly contact:

SSM Contact Centre:

Tel : 603-7721 4000

Email : enquiry[at]ssm.com.my

For enquiries on compound issued by SSM, kindly contact:

Tel : 603-2299 5334

Email : ar_compliance@ssm.com.my

Menara SSM@Sentral

No. 7 Jalan Stesen Sentral 5

Kuala Lumpur Sentral

50623 Kuala Lumpur

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e-Secretary